In the event that you, your colleagues, or your students are unable to be on campus for class, work, or meetings, this guide will provide you with the resources and information necessary to continue conducting your job through online measures.
Establish plans to enable your students to remain engaged and learning.
Discuss plans with your students (before, during, and after developing your plans).
Share your plans with Deans Office so we can support your plans.
If you are sick or if there is a mandated quarantine and you are an employee who can effectively conduct work from home, DO NOT attempt to come to campus!
If you are sick or there is a mandated quarantine and you are an employee who cannot effectively conduct work from home, you should receive communications from your supervisor, the Dean, or other administration regarding time away from campus. DO NOT attempt to come to campus!
If you are teaching on campus and need to connect students remotely into your class, it's helpful to know which classrooms are already equipped with webcams. All classroom computers on campus should already have Zoom installed.
The list of classrooms with webcams installed in the front of the room:
Zoom allows you to create synchronous sessions for classroom simulations or meetings in real-time. It also allows you to record sessions to create asynchronous sessions to be linked on Moodle, OneDrive, etc.
Remember to check your email frequently during this time for communications from college officials.
Also provided here are quick hit resources for help and documentation that you may find useful:
Instructional Continuity - How to conduct your class online
There are a variety of technologies that can be used to conduct classes online. When considering which technologies you want to use, it's important to select technologies that you are the most comfortable with, instead of trying to learn something new. For example. if you are familiar with adding files in Moodle instead of OneDrive, we recommend you use Moodle.
Because we are now only operating under Scenario 3, I'm converting everything to that model.
**Also important to note - using Zoom to recreate the classroom experience is NOT recommended, nor effective. This will not be feasible given a campus-wide remote operation scenario. Consider using Zoom conservatively and more for asynchronous lecture capture and purposeful, synchronous meetings as necessary. **You can hold a 40-minute group meeting with up to 300 participants without having a Pro license.
Scenario 3: The college decides to operate remotely (including students and faculty)
Having files stored in the campus-supported environments is essential. Also important to consider:
Students would not have access to applications loaded on college computers (i.e. Stata, Adobe, lab software, etc.) Determine if there are any alternative solutions for the time period they will be working remotely.
Moodle is an excellent resource for hosting content. One central location where students can find all materials for the class can minimize confusion when trying to find materials, assignments, and notes. If the college is operating remotely, this can be an excellent method of connecting with students and enabling them to continue to access course materials.
This handout shows you how to create a shared folder in OneDrive and will allow you and your students to share documents, collaborate, and continue working on content despite the physical classroom environment. If you prefer not to use Moodle, OneDrive can serve as an alternate solution for disseminating information and collaborating with students and colleagues.
Moodle forums allow online discourse to continue despite the physical classroom environment. When operating from an entirely remote environment, discussion threads can serve as a method of bridging the gap and keeping students engaged in the course content.
Moodle blogs enables both group discussions (group blog) and individual reflections (individual blogs), dependent on the blog settings. When operating remotely, this can be a great way to keep students engaged, either with each other or to continue reflecting on their own work through reflective writing assignments.
Submitting assignments online is something most students are accustomed to. Creating a method for students to continue to submit homework or written (and oral - see Poodll) submissions can minimize stress for you as the instructor as well as the students. It also will help minimize excessive emails.
**Another option here is to have students use their phones to scan and submit written homework (especially helpful for Mathematical, Numeric, or non-written work) to Moodle.
Moodle quizzes can be a great way to test students online or simply gather low-stakes feedback on reading assignments or understanding of content. As midterms are approaching, this could become a necessary method of assessment if we are unable to meet in a physical class environment.
Screen-cast-o-maticis another tool Centre's Center for Teaching and Learning uses to create screen casts and documentation. It's a free tool (up to 15 minutes) and really east to use. You can edit within a browser or download the software your computer. If you paid for the deluxe version ($1.65/mth) you get the built in editing tools which are really helpful, so you don't have to worry what computer platform you are on or learning to use another software program.
TechSmith has announced that it will be offering its screen capture, screen recorder and collaborative conversation and feedback tool free to assist with COVID-19, through June 2020. This might be a great resources for many of you thinking about offering asynchronous video-based options. Consider opening your programming environment or diagramming software of choice and talking through what you are doing while operating it. Or use the feedback tool for students to talk through their own work or make presentations, which you can provide feedback on. Click here for the link - this information courtesy of David Toth
NEW!! Zoom HOW TO Video
Click the Link below for a HOW TO video on Zoom.
(and please ignore my disheveled appearance and any snoring dogs in the background)
In the event that all connections are remote, we suggest setting up Zoom sessions to connect with students and colleagues for limited and specific purposes. Each student or member of your group can individually connect to the meeting from their own device to the meeting. **You can hold a 40-minute group meeting with up to 300 participants without having a Pro license. You may consider limiting the "live" portion if possible, using Moodle Forums, Blogs, or OneDrive document sharing for remaining time.
**Reminder: using Zoom to recreate the classroom experience is NOT recommended, nor effective. This will not be feasible given a campus-wide remote operation scenario. Consider using Zoom conservatively and more for asynchronous lecture capture and purposeful, synchronous meetings as necessary.
Zoom meetings are an excellent method of conducting office hours virtually for students who can't be physically present to meet with you. Simply follow the steps to start a meeting and post the link or Meeting ID in Moodle or send through email to your students.
Whatsapp allows students to create group chats where they can send and listen to short recordings using their cell phones. Small groups of students could create a group chat that includes the professor, and then use the recording feature to have a conversation with each other. The professor can listen to the conversation and then record feedback. Students might already be familiar with Whatsapp, or they could easily download the app and share contact information to create small groups. This could help language and other faculty work around learning curve and bandwidth issues to facilitate student interaction. Download Whatspp on your mobile device or computer | FAQ for using Whatsapp
Use the Remind App
Another idea to communicate with your students without giving them your phone number, is to use the Remind app. This is used a lot in K-12 but it can be use with any groups. Check out the information here: https://www.remind.com/
There are a variety of technologies that can be used to work remotely. When considering which technologies you want to use, it's important to select technologies that you are the most comfortable with, instead of trying to learn something new. For example. if you are familiar with adding files in OneDrive, instead of Google Drive, we recommend you using OneDrive. Similarly, if you have never used Moodle, now is not the time to learn. Stick with what you know.
Scenario:You are isolated at home but able to work remotely
Login to Centre's OneDrive/Office 365 - Centre's recommended platform for sharing and storing files. You can access OneDrive/Office 365 through CentreNet or through the desktop and mobile apps. For assistance with making sure OneDrive is set-up correctly on your office computer, please submit a helpdesk ticket via firstname.lastname@example.org.
Sharing files/folders with OneDrive - Centre's recommended and preferred method for storing and sharing files. If you need assistance on learning how to share files/folders, please check out the handout or contact the CTL for additional training.
Working with Microsoft Teams support page - Needing to collaborate with your department? Consider using Microsoft Teams which will allow you to chat, share files, and screen share with your group. When you login to OneDrive/Office 365 through CentreNet, you can use the online version. There is also a desktop and mobile version.
Login to Centre's Google Apps - While we have Centre Google Apps for Education, the ITS helpdesk will not be able to provide support for issues with Google Apps.
Accessing files located on your U drive - using File Centre through CentreNet will allow you to access files located on your U drive. You would have to download and re-upload the files you are working on, so consider copying files into OneDrive, which will allow you to work directly with your files. If you need assistance with copying your files, please contact ITS or CTL for assistance.
In the event that you or your professors are sick or have been placed in a mandatory quarantine, your professors should communicate with you methods of engaging with your courses remotely. Some of the methods might include:
Using Zoom to connect to the classroom
Connecting with your professors through Zoom for Virtual Office Hours
Uploading assignments via Moodle
Uploading assignments or homework to OneDrive
Uploading assignments or homework to Google Drive
Please contact your professors for additional information on the methods they plan to employ should this situation arise and their expectations for you.
If you are unfamiliar with any of these applications, please contact ITS or the CTL for information on getting started with these, or refer to our online documentation on our website: